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Conference Admin
A guide for conference admins. Learn how to set up a Gather conference, import schedule information, manage users, and more.
Presenter
This guide walks presenters through uploading their presentations and navigating the platform.
Reviewer
A guide for reviewers, outlining how to evaluate assigned presentations, approve submissions, and request changes. OUTLINE WHAT BEING A REVIEWER MEANS... OVERVIEW - WHAT CAN THEY DO THAT OTHERS CANT
Moderator
As a moderator, you play a key role in ensuring a smooth experience for presenters and attendees. This section provides detailed information about the tools and features available to you in Gather Online, including how to review presentation uploads, access ha...
Quick Start - Presenter
This page walks you through the essentials of getting started with Gather Online. Learn how to log in to your account, navigate the platform, and upload your presentation files with ease. Whether you're a first-time user or just need a refresher, this guide wi...
Errors & Warnings
This section provides an overview of the various warnings, errors, and informational alerts you may encounter after uploading your presentation to Gather Online. Each alert comes with details on how to resolve any issues to ensure your content is fully ready f...
FAQ - Presenter
This page provides answers to common questions about using Gather Online, from uploading and managing your presentation to troubleshooting potential issues. Whether you're wondering about file requirements, presentation settings, or what to do if you miss a de...
Quick Start - Moderator
The "Quick Start" section is designed to help moderators efficiently navigate Gather Online and perform their key responsibilities. Here, you'll find step-by-step guidance on reviewing presentation uploads, accessing handouts, uploading files, and more. Whethe...
FAQ - Moderator
The "Moderator FAQ" section provides answers to common questions about managing presentations, accessing session details, and using Gather Online’s moderation tools. Whether you're unsure about reviewing uploaded files, checking for system alerts, or understan...
Quick Start - Reviewer
FAQ - Reviewer
Quick Start - Conference Admin
An easy-to-follow guide to setting up your first event with Gather Online
FAQ - Conference Admin
Gather Online Download Utility
First Steps
Creating a conference, logging in as conference admin, setting dates and communications
The Import Sheet
Learn how to use the import sheet, an easy way to import your conference's entire schedule into Gather Online at once.
Errors
Common upload errors and how to fix them. An error is classified as an issue that needs to be addressed or your presentation will not go as planned.
Warnings
Common upload warnings and how to fix them. A warning is classified as something you should be aware of as a presenter, but it may not need to be addressed.
Info
Messages that provide helpful details or guidance for the presenter. These messages are informative in nature and do not require any action but are meant to assist in ensuring a smooth presentation experience.
Commentary
Low-level validation details that may be useful for troubleshooting. While not necessarily requiring action, these messages provide additional context about your uploaded presentation.
Navigating Gather as a Moderator
Navigating Gather as a Reviewer
Uploading a Presentation
1. Log in to your Gather Online account. Once logged in, click on "Submit File". If you have multiple presentations, you will see a "Submit File" for each one. Be sure you are submitting the right file under the right presentation. 2. In the "Presentation ...
Logging In
1. Navigate to your email inbox. Be sure you are using the email address the conference staff have on file for you. 2. Click the email from Gather Online. The subject will read "Content Submission is OPEN for the Conference Name". If you don't see an email...
Uploading a Handout
1. Log in to your Gather Online account. Once logged in, click on "Handouts". 2. In the "Handouts" screen, click the "Add" button. 3. Click the "Choose File" button. 4. Your file management application will open. What this looks like will vary based o...
I missed the upload deadline. What do I do?
If you missed the upload deadline, don’t worry—there are still options. If the conference has a Speaker Ready Room, visit it on-site to upload your presentation. If there is no Speaker Ready Room, reach out to your event contact to arrange the best way to subm...
What happens with my presentation/handout(s) after the conference?
What happens to your presentation and handouts after the conference depends on the event organizer’s policies. Some conferences may make them available to attendees through an app or website, while others may not retain them. Check with your event contact to f...
What is notes view? How will that look in the presentation room?
Notes View is a feature in presentation software like PowerPoint that allows presenters to see their speaker notes on a separate screen while the audience only sees the slideshow. This is useful for referencing key points, reminders, or scripts without display...
I have a video in my presentation. Will that play OK?
Yes, your video should play fine. If your video has audio, be sure to check the ‘Use Audio’ box when uploading your presentation. Embedded videos are strongly preferred over YouTube links, as they will play reliably without an internet connection and won’t ris...
Will I have notes view available to me?
Notes View, which allows you to see your speaker notes while presenting, may be available depending on the equipment and setup ordered by the client. As a rule of thumb, if you see a tick box with the text "Use Notes View" next to it when uploading your presen...
What is a handout? How is that different from my presentation?
A handout is an additional file that provides extra information beyond your on-screen presentation. While your presentation is what attendees will see during your session, a handout typically includes more detailed content, such as interactive forms, resource ...
What does it mean that my presentation was optimized?
When your presentation is optimized, it undergoes a process that checks for potential issues that could affect your session, such as font compatibility and slide advancement settings. Additionally, the optimization process reduces file size where possible whil...
Requesting a Gather Online event via Production Request
Logging in as Conference Admin
Dates, Branding, and Communication
Introduction
Import Sheet Structure
My presentation says it is "Pending Review", what does that mean?
If your presentation is marked as 'Pending Review,' it means a reviewer has been assigned to check that it meets certain criteria, such as proper references and required disclosures. If your upload still shows this status, the reviewer has not yet approved it ...
Why did I get an email that my presentation needs to be revised?
You received this email because your assigned reviewer determined that your presentation is not yet ready for approval. The email includes the specific reason for the revision, as provided by the reviewer. Please review their feedback and make the necessary up...
Can I make changes to my presentation after I upload it?
Yes, you can make changes to your presentation as long as the site is still open. Simply log in to your Gather Online account and use the 'Replace File' button to upload your updated version. If the site has closed, you may still be able to make changes on-si...
Presentations must use 'Advance on Mouse Click'.
Presentation slides must be set to advance on mouse click to ensure presenters have full control during their sessions. If this setting is disabled, slides may not advance as expected when using a presenter remote or clicking manually. If you receive this erro...
'Advance After Time' has been found. Make sure this is being used as intended.
Many presentation software programs, such as PowerPoint, offer an "Advance After Time" feature, which automatically moves slides forward after a set duration. This can be useful for hands-free presentations, such as looping slideshows or timed speaker support,...