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Uploading a Presentation
1. Log in to your Gather Online account. Once logged in, click on "Submit File". If you have multiple presentations, you will see a "Submit File" for each one. Be sure you are submitting the right file under the right presentation. 2. In the "Presentation ...
Logging In
1. Navigate to your email inbox. Be sure you are using the email address the conference staff have on file for you. 2. Click the email from Gather Online. The subject will read "Content Submission is OPEN for the Conference Name". If you don't see an email...
Uploading a Handout
1. Log in to your Gather Online account. Once logged in, click on "Handouts". 2. In the "Handouts" screen, click the "Add" button. 3. Click the "Choose File" button. 4. Your file management application will open. What this looks like will vary based o...
I missed the upload deadline. What do I do?
If you missed the upload deadline, don’t worry—there are still options. If the conference has a Speaker Ready Room, visit it on-site to upload your presentation. If there is no Speaker Ready Room, reach out to your event contact to arrange the best way to subm...
What happens with my presentation/handout(s) after the conference?
What happens to your presentation and handouts after the conference depends on the event organizer’s policies. Some conferences may make them available to attendees through an app or website, while others may not retain them. Check with your event contact to f...
What is notes view? How will that look in the presentation room?
Notes View is a feature in presentation software like PowerPoint that allows presenters to see their speaker notes on a separate screen while the audience only sees the slideshow. This is useful for referencing key points, reminders, or scripts without display...
I have a video in my presentation. Will that play OK?
Yes, your video should play fine. If your video has audio, be sure to check the ‘Use Audio’ box when uploading your presentation. Embedded videos are strongly preferred over YouTube links, as they will play reliably without an internet connection and won’t ris...
Will I have notes view available to me?
Notes View, which allows you to see your speaker notes while presenting, may be available depending on the equipment and setup ordered by the client. As a rule of thumb, if you see a tick box with the text "Use Notes View" next to it when uploading your presen...
What is a handout? How is that different from my presentation?
A handout is an additional file that provides extra information beyond your on-screen presentation. While your presentation is what attendees will see during your session, a handout typically includes more detailed content, such as interactive forms, resource ...
What does it mean that my presentation was optimized?
When your presentation is optimized, it undergoes a process that checks for potential issues that could affect your session, such as font compatibility and slide advancement settings. Additionally, the optimization process reduces file size where possible whil...
My presentation says it is "Pending Review", what does that mean?
If your presentation is marked as 'Pending Review,' it means a reviewer has been assigned to check that it meets certain criteria, such as proper references and required disclosures. If your upload still shows this status, the reviewer has not yet approved it ...
Why did I get an email that my presentation needs to be revised?
You received this email because your assigned reviewer determined that your presentation is not yet ready for approval. The email includes the specific reason for the revision, as provided by the reviewer. Please review their feedback and make the necessary up...
Can I make changes to my presentation after I upload it?
Yes, you can make changes to your presentation as long as the site is still open. Simply log in to your Gather Online account and use the 'Replace File' button to upload your updated version. If the site has closed, you may still be able to make changes on-si...
Presentations must use 'Advance on Mouse Click'.
Presentation slides must be set to advance on mouse click to ensure presenters have full control during their sessions. If this setting is disabled, slides may not advance as expected when using a presenter remote or clicking manually. If you receive this erro...
'Advance After Time' has been found. Make sure this is being used as intended.
Many presentation software programs, such as PowerPoint, offer an "Advance After Time" feature, which automatically moves slides forward after a set duration. This can be useful for hands-free presentations, such as looping slideshows or timed speaker support,...
URL found. The internet may not be accessible during the presentation.
This warning appears when Gather Online detects a URL in your presentation. In many cases, this is not a concern—such as when a URL is simply listed as a reference or part of your contact information. However, if your presentation relies on clicking a link to...
Font(s) in this presentation may look different on conference provided devices. Visit the Speaker Ready Room to review and adjust if necessary.
This warning appears when Gather Online detects a font in your presentation that is not standard on our system. In some cases, this may cause formatting issues, such as text shifting or incorrect font substitution. If you receive this warning, we strongly rec...
Content Optimized. A smaller version of the submission is available.
When your presentation is optimized, it undergoes a process that checks for potential issues that could affect your session, such as font compatibility and slide advancement settings. Additionally, the optimization process reduces file size where possible whil...
A file link to content external to the presentation has been found. The content may not be accessible during the presentation.
This message appears when your presentation contains a link to external content, such as a file stored outside the presentation itself. If the linked content is not available on the presentation device, it may not display correctly during your session. To ensu...
A file link to content external to the presentation has been found. The content may not be accessible during the presentation.
This message appears when your presentation contains a link to external content, such as a file stored outside the presentation itself. If the linked content is not available on the presentation device, it may not display correctly during your session. To ensu...